REGAIN CONTROL
FREE UP YOUR TIME

You’re running a business, not a to-do list, right?

We help busy executives save time by managing their inboxes, calendars, admin, and daily operations. Allowing them to focus on growth, decision-making, and spending that time where it really counts.

Our service is built around three things that set us apart: efficiency, flexibility, and personal attention.

We’re ready to go within 72 hours of your request, with support tailored to your needs and pace, so you can rely on strategic assistance that actually makes a difference.

WITHIN 2 MONTHS

CHEAPER THAN STAFF

Hiring someone full-time means covering more than just their time. Think employment insurance, vacation days, sick days, hardware, a desk, and paying for hours whether there’s work or not. It adds up, fast.

With a Kairos VA, you only pay for the support you actually need. No payroll, no setup, no long-term commitment.

You get hands-on support you can count on every workday, all year round. No gaps during holidays or sick leave. We work fast, stay aligned, and keep your priorities moving.

Yes, even when you’re offline.

IS THIS YOU?

🚫 Adjusting meetings last-minute because your day got derailed

🚫 Forgetting to cancel subscriptions you no longer use

🚫 Digging through emails to find that one document

🚫 Trying to find a last-minute birthday gift between meetings

🚫 Feeling unsure if critical details have been handled

🚫 Realising you haven’t been to the dentist or hairdresser in months

🚫 Losing sight of deadlines in the day-to-day chaos

🚫 Forwarding emails to yourself “to deal with later”

🚫 Operating in inefficient systems due to lack of time

🚫 Struggling to keep co-parenting communication civil and efficient

🚫 Losing money to late fees from overlooked invoices

🚫 Missing family meals because the day got away from you

You deserve to feel on top of things again.

We’ll help you get there

SERVICES

admin & operations

We bring structure to your docs, systems, and internal workflows

Managing your inbox and calendar
Preparing reports, overviews, and presentations
Organising documents, templates, and folders
Supporting HR, onboarding, and payroll
Streamlining workflows (across your SaaS tools)
Tracking progress on internal projects

..and more

personal

We make sure your free time actually feels free, not just less busy

Scheduling your dentist, physio, or haircut
Booking holidays, restaurants, and events
Supporting school, childcare, and co-parent communication
Tracking birthdays, special dates, and personal goals
Managing home admin and repairs
Handling subscriptions, online purchases, and legal paperwork

..and more

FINANCE

We keep your numbers in order, without you chasing receipts

Tracking and categorising income and expenses
Preparing overviews, forecasts, and reports
Processing receipts, reimbursements, and declarations
Following up on payments
Preparing for tax filing and coordinating with your accountant
Keeping your records clean and current

..and more

PLANS

Not sure what fits best? Start small and scale up anytime.

you decide

€65,- per hour
pay-as-you-go plan
flexible hours that adapt to the ebb and flow of your workload
cancel anytime with 30 days notice

1300

€1200 month

€60,- per hour
20 hours a month
ideal for consistent, day-to-day support across tools, and routines
cancel anytime with 30 days notice

1625

€1500 month

€60,- per hour
25 hours a month
designed for more demanding or layered workflows
cancel anytime with 30 days notice

Best seller

1950

€1800 month

€60,- per hour
30 hours a month
maximum support to match your pace, pressure and plans
cancel anytime with 30 days notice

All prices are exclusive of 21% VAT.

ABOUT US

At Kairos Assistance, we believe that clarity is power and, that a little breathing room can change everything.

We’re Reina and Mara, longtime friends, business partners, and natural organizers at heart. For as long as we can remember, we’ve been drawn to structure, planning, and improving the way things run. But what truly drives us, is people.

We started Kairos Assistance with one simple goal: to make life feel lighter for the people we support. We help busy entrepreneurs, founders, and professionals reclaim focus and peace of mind in a world that rarely slows down. Whether that means streamlining your systems or simply being a reliable partner behind the scenes, we’re here for it.

Reina is a systems thinker with a warm, grounded presence. She loves simplifying what feels overwhelming and is known for her sharp eye, steady energy, and her ability to make even the most complex workflows feel easy.

Mara is intuitive, practical, and calm under pressure. With a background in the creative industry and a sharp sense for structure, she brings clarity and focus to every task, often before you know you need it.

We’re a small, hands-on team, and that’s exactly what we’re so proud of. It allows us to focus on what matters most: personal attention and truly tailored support for every client.

Your time is valuable, we’re here to help you protect it.

CO-FOUNDER

Virtual Assistant

CO-FOUNDER

Virtual Assistant

CONTACT

Ready to start? Let us know!

Not quite sure yet? Feel free to reach out.

We’re happy to explore it with you. No pressure, no pitch, no fee.

REGAIN CONTROL
FREE UP YOUR TIME

WITHIN 2 MONTHS

CHEAPER THAN STAFF

IS THIS YOU?